Report Submission Guidelines: Weather Ready Research

These guidelines are for use by researchers who were funded as part of a Special Call for Weather Ready Research.

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We are here to support you at every stage of the writing process. Not sure how to format a reference? Torn by word choice, or acceptable acronyms, or any other sort of writing quandary? Please contact the Natural Hazards Center editing team with any questions.


Weather Ready Awardees will submit a 20-page (5,000 word) report that will be published on the Natural Hazards Center Weather Ready Research Reports page. Your report should concisely summarize your research and include an abstract, introduction, literature review, research design, results or findings, discussion, and conclusion.

Report Due Date

The reports for the Weather Ready Research Award Program are due no later than six months following award activation. Submit your report as a Word document (with photos submitted as separate JPG or PNG files) to the Natural Hazards Center at Please do not submit your report before reading the submission guidelines in full.

Style Guide

Before you start writing, please review our Natural Hazards Center Publication Style Guide. The style guide answers frequently asked questions about our writing style and how to format headings, tables, figures, block quotes, appendices, and more. Reports that do not follow the style guide will be returned to the author for further revision.


Download the Report Template below and save it as a Word document. The template has pre-formatted headings and instructions that will help you create your report. Scroll to the end of the document for a checklist of all our style requirements. Please review this checklist prior to submitting your final report to ensure it complies with our guidelines.

Project Photos and Other Multimedia

We strongly encourage you to submit photos, images, videos, or other multimedia depicting your research. Such items will help illustrate the value of your research while also making your online report more visually appealing. If your photos or videos include identifiable images of project participants, you must obtain their permission to share their image online.

For guidance on taking photos, please read this list of tips on Photography Basics for Researchers from the CONVERGE Extreme Events Research Check Sheets. You may submit up to 10 photos or images depicting your project site or activities. Due to space limitations, we may not be able to include all submissions. All photos or images should be attached as separate image files, such as JPG or PNG, and not embedded in the Word document.

If you would like to incorporate other types of multimedia in your report, please review the CONVERGE check sheets on Multimedia for Researchers: Techniques and Ethics and Videography Basics for Researchers. Please contact for information on how to submit multimedia items.

Peer Review Process and Final Submission

If your report adheres to the guidelines, it will then enter the peer review and copyediting processes. The list below describes the steps in this process and important dates.

  • Peer Review. Two reviewers will read your draft report and provide you with detailed written comments and suggestions for revision within 4 weeks of submission.
  • Revised Report. You will be asked to revise your report in response to reviewer comments and submit a revised version by an agreed-upon deadline.
  • Copyediting. The Natural Hazards Center staff will copyedit the revised draft and provide additional comments. You will be contacted to approve any editorial changes.
  • Publication. The Natural Hazards Center staff will then work to publish your report online with any photos, images, or multimedia items that are included in your submission. After the report is finalized, it will be posted on the Natural Hazards Center Weather Ready Research Reports page and widely promoted.

Author Bios

Prior to submitting your final report, please make sure all authors submit a biography, photo, and current email address using this online form.


If you have any questions, please contact the Natural Hazards Center team at