Quick Response Proposal Submission Guidelines
The Natural Hazards Center's Quick Response Award Program provides training and funds for researchers to quickly collect perishable data following disasters and other extreme events. As an effort to expand academic knowledge, and as part of the Quick Response program training function, funded researchers will submit abstracts and brief reports to be published on the Natural Hazards website to share with a multidisciplinary network of researchers, practitioners, and educators. The program promotes social science innovation in hazards and disaster research.
This Natural Hazards Center’s Quick Response Award Program is funded by the National Science Foundation. Therefore, we use similar qualifying criteria to judge proposals and expect a high level of scientific rigor. Each proposal must speak to both intellectual merit—describing the potential of the proposed activity to advance knowledge—and broader impacts—detailing the potential of the proposed activity to benefit society and contribute to the achievement of specific, desired societal outcomes.
As award recipients, researchers are encouraged to complete CONVERGE Training Modules, utlilize the CONVERGE Extreme Events Research Check Sheets Series, conduct field work, and write an abstract and brief report for distribution to the hazards and disasters community through Center publications and news outlets, to make research findings quickly and broadly available. Most Quick Response-funded researchers go on to publish final results in academic journals or reports with acknowledgement of Center support. When this occurs, the researcher provides a reprint of the final publication to the Center library, expanding its disciplinary reach.
The Quick Response Award Program promotes new knowledge and perspectives by prioritizing research that fills gaps in the literature and is unlikely to be funded rapidly by other means. Although a variety of rigorous empirical research designs are acceptable, proposals that are theory-driven and use widely recognized, scientific methods to examine social, behavioral, and organizational phenomena are preferred. In addition, the program seeks to fund research that is likely to be extended or more broadly disseminated. The program also has a long history of training and supporting students and emerging researchers, and members of these groups are encouraged to apply.
The lead researcher must be from an academic institution based in a U.S. state or territory. Other research co-leads, research assistants, or local collaborators do not have to be affiliated with a university or located in a U.S. state or territory—they cannot, however, serve as the project research lead and primary award recipient.
Please submit a complete proposal as soon as possible after a disaster occurs. Research proposals are evaluated and awarded on an on-going basis. Your proposal should clearly state the desired beginning and end dates for data collection and address how award funds will be used to collect perishable data.
Proposals may take different forms, but all submissions must include the following information:
Researcher Name(s) and Affiliation(s)
Full Abstract: Limit 500 words.
Brief Abstract: Limit 100 words; to be posted on the Natural Hazards Center website. See examples of the format here.
Proposal: The proposal should be uploaded as a PDF. The proposal should be a maximum of 5 pages, not including abstract, references, budget, or budget justification, and include the following content: :
A brief statement on Intellectual Merit—describing the potential of the proposed activity to advance knowledge—and Broader Impacts—describing the potential of the proposed activity to benefit society and contribute to the achievement of specific, desired research applications.
Literature Review: this should demonstrate the authors knowledge of the area of research being proposed as well as state the expressed gaps that this research will fill.
Research Design: This should include the data collection plan, research location(s), sampling strategy and expected number of participants, procedures, measures, data analysis plan, and research timeline. The proposal should also specify the natural hazard threat(s) and/or disasters of interest.
Perishable Data Statement: a justification for why the proposed research is urgent and requires a quick response and why the data to be collected is considered perishable.
Ethics Statement: A description of how the researcher(s) will ensure the ethical conduct of research for the benefit of the communities where they work.
References: The list of references should be complete, consistently formatted, and uploaded as a separate PDF.
Budget and Budget Justification: The budget and budget justification, which should be no longer than 2 pages in length and uploaded as a PDF. This should include an economical budget focused on data collection expenses. Most budgets should be under $2,000. A maximum of $5,000 is available for an exceptional proposal that involves multiple researchers who have provided evidence that they are working across boundaries and disciplines to leverage resources and assets to conduct a broader scale or more in-depth investigation.
Please carefully read the “Activation and Funding Procedures” statement included below as it provides details for how many investigators can be included in the budget and clarifies how and when the award funds will be issued.
Funding should be used for expenses associated with the proposed research project. Funds may be dedicated to fieldwork expenses, the purchase of research equipment or datasets, for payments to researchers or collaborators, payment for translators or other team members, participant compensation, and/or research dissemination activities. In terms of budget needs for field equipment, please consider exploring options available through the NSF-supported RAPID facility before making requests.
Overhead and indirect costs are not allowed.
Exception: During the COVID-19 pandemic, the NHC encourages researchers to submit a budget that does NOT require travel or in-person data collection. If travel is absolutely necessary, please include a statement that explains how researchers will follow current public health and safety guidelines and why this data cannot be collected remotely. We will allow additional budget categories, such as survey incentives and online data collection tools, during this time.
Supporting Documents for Students: Master's and PhD students are welcome to apply for quick response funding. If a student is listed as the lead researcher they will need to submit:
A statement explaining qualifications and ability to implement the proposed methods, a plan for managing a research team (if applicable), and a timeline for completing the proposed work during their degree program.
A letter of support from an academic advisor or committee member.
Human Subjects Approval Letter: An official letter from the applicant’s human subjects committee approving the research, or waiving the need for approval, will be required before an award is activated. The proposal may be submitted before human subjects committee approval is obtained, but we recommend that approval be sought as early as possible. If a human subjects committee approval letter is not sent with your proposal, please include a short statement about your plans for meeting this requirement. Data collection may not begin until a letter of approval or waiver from a university is submitted to the Natural Hazards Center.
The above information and associated documents should be submitted through our online form. Please do not submit proposals directly to the Natural Hazards Center team. Emailed proposals will be returned without review.
Activation and Funding Procedures
After the review team completes the scoring and ranking of your proposal, you will be contacted by Jennifer Tobin. If your proposal has been approved, she will discuss additional steps needed for activation.
Every effort will be made to enable the researcher to begin collecting data as soon as possible. However, researchers should not enter the field or begin recruitment prior to receiving written approval from the Natural Hazards Center.
Award funding will be provided in the form of one payment in the amount approved by the Natural Hazards Center. This payment will be sent directly to the lead researcher in the form of a fellowship to cover research-related expenses or time dedicated to data collection, analysis efforts, or research dissemination.
Award funding will be processed after proposals are accepted and awards are announced. To receive the award funding, the designated recipients will need to return:
One copy of a completed and signed funding agreement, to be issued upon approval to designated recipients of the award funds. The information for payees will be filled out on the form.
A W-9 or W-8BEN for all payment recipients (W-9 is for U.S. citizens or permanent residents; W-8BEN is for non-U.S. citizens).
Quick response fellowship awards will NOT be sent directly to a university or other institutions, and there are no indirect costs associated with these funds. These payments will be made to an individual or individuals and then distributed or applied to research-related expenses as decided by the research leads.
The recipients of these awards will be solely responsible for all tax ramifications.
Please note, for award recipients who are non-U.S. citizens, the payment process may take longer and will require additional paperwork. All payments made to Visa holders are submitted through the International Tax Office at the University of Colorado Boulder.
Award recipients are required to submit an 8 to 10-page report to the Natural Hazards Center within six months of award activation. Please read the full Report Submission Guidelines before drafting your paper.
Quick Response Research Reports will be edited to Center style and published on the Natural Hazards Center website as well as in other electronic and print forms. Most Quick Response-funded researchers go on to publish final results in academic journals or reports. The researcher must acknowledge Center support in all publications resulting from their QR-funded research and provide an electronic link or reprint of those publications to Jennifer Tobin at email@example.com.