Quick Response Report Submission Guidelines
These guidelines are intended for recipients of the Quick Response Research Award.
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Quick Response Awardees will submit a 20-page (5,000 word) report that will be published on the Natural Hazards Center Quick Response Reports page. Your report should concisely summarize your research and include an abstract, introduction, literature review, research design, results or findings, discussion, and conclusion.
Report Due Date
The reports for the Quick Response Research Award Program are due no later than six months following award activation. Submit your report as a Word document (with photos submitted as separate JPG or PNG files) to the Natural Hazards Center at firstname.lastname@example.org. Please do not submit your report before reading the submission guidelines in full.
Before you start writing, please review our Natural Hazards Center Publication Style Guide. The style guide answers frequently asked questions about our writing style and how to format headings, tables, figures, block quotes, appendices, and more. Reports that do not follow the style guide will be returned to the author for further revision.
Download the Report Template below and save it as a Word document. The template has pre-formatted headings and instructions that will help you create your report. Scroll to the end of the document for a checklist of all our style requirements. Please review this checklist prior to submitting your final report to ensure it complies with our guidelines.
Project Photos and Other Multimedia
We strongly encourage you to submit photos, images, videos, or other multimedia depicting your research. Such items will help illustrate the value of your research while also making your online report more visually appealing. If your photos or videos include identifiable images of project participants, you must obtain their permission to share their image online.
For guidance on taking photos, please read this list of tips on Photography Basics for Researchers from the CONVERGE Extreme Events Research Check Sheets. You may submit up to 10 photos or images depicting your project site or activities. Due to space limitations, we may not be able to include all submissions. All photos or images should be attached as separate image files, such as JPG or PNG, and not embedded in the Word document.
If you would like to incorporate other types of multimedia in your report, please review the CONVERGE check sheets on Multimedia for Researchers: Techniques and Ethics and Videography Basics for Researchers. Please contact email@example.com for information on how to submit multimedia items.
Peer Review Process and Final Submission
If your report adheres to the guidelines, it will then enter the peer review and copyediting processes. The list below describes the steps in this process and important dates.
- Peer Review. Two reviewers will read your draft report and provide you with detailed written comments and suggestions for revision within 4 weeks of submission.
- Revised Report. You will be asked to revise your report in response to reviewer comments and submit a revised version by an agreed-upon deadline.
- Copyediting. The Natural Hazards Center staff will copyedit the revised draft and provide additional comments. You will be contacted to approve any editorial changes.
- Publication. The Natural Hazards Center staff will then work to publish your report online with any photos, images, or multimedia items that are included in your submission. After the report is finalized, it will be posted on the Natural Hazards Center Quick Response Report Archives page and widely promoted.
Prior to submitting your final report, please make sure all authors submit a biography, photo, and current email address using this online form.
About the Quick Response Reports Series
For over three decades, the Natural Hazards Center team has worked with researchers to produce over 300 reports that are available on our Quick Response Report Archives page. The series is designed to help researchers to share their results quickly in order to help inform the public, policy makers, journalists, and other academics who can draw from this work to make evidence-informed decisions that benefit communities affected by disaster. The Natural Hazards Center promotes these reports widely through our website, social media, and online publications. We encourage authors to share the reports as well and to build on initial findings to develop future peer-reviewed publications, grant proposals, and other collaborative activities.
To date, the Natural Hazards Center has produced two special edited volumes in response to major disaster events: Beyond September 11: An Account of Post-Disaster Research and Learning from Catastrophe: Quick Response Research in the Wake of Hurricane Katrina. Please visit the Center’s website for more information on the history and impact of the program.
If you have any questions, please contact the Natural Hazards Center team at firstname.lastname@example.org.